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Leasing Terms

After tax cost - the net effect of expensing a lease payment against business income, which reduces the customer's tax liability

Advance payments - monthly payments are due at the beginning of each payment period

Cash flow - a measure of an organisation's liquidity that compares cash inflows and outflows.

Default - a customer who breaches any term or condition of their finance agreement, including, but not limited to, payment arrears

End of term options with a lease - the customer can return and replace equipment with new or continue to rent some or all of the equipment or make an offer to purchase some or all of the equipment or return the equipment, with no further obligations.

Fair market value - the price second hand equipment fetches in the open market where there is a willing seller and a willing buyer

GST - is applicable to all lease payments, however an organisation that is registered for GST, can claim the GST as an input tax credit

Guarantor - the party that guarantees to pay the finance payments to the lessor in the event that the lessee defaults

Lessee - the user of the equipment being leased

Lessor - the owner (normally the financier) of equipment being leased to a lessee or user

Master Agreement - a pre-approved line of credit (valid for a set period), for a customer, who can draw down multiple times, up to their credit limit, as and when they need equipment

Operating expense - a cost incurred by a business to generate an income

Operating lease or rental - paying a fixed monthly payment for the use of equipment over a fixed term, with flexible end of term options

Stamp Duty - a levy that is applied by the state government or territory to all lease payments

Tax deductibility - any operating expense incurred in operating a business can be written off against the income the business generates

Term - the term of the finance agreement. For example, typically 2, 3 or 4 years

Terms and conditions - the terms and conditions of each finance agreement set out the rights and obligations of the Lessor and Lessee

Useful life - a period of time during which an asset has economic value and is usable. "useful life" may also be referred to as "economic life"

Process of Leasing

Applicant - a business which applies for finance. For example, private or public company, government entity, partnership or sole trader

Approval notification - written notification that an applicant has been approved for a set amount of credit on the basis of stated terms and conditions

Certificate of Acceptance - a form that the customer signs and returns to the financier that indicates that the equipment has been delivered and installed and that it is in good working order and fit for the purposes for which they are intended.

Credit Application - all customers who wish to apply for finance need to complete an application. Only limited information is required from government entities and public companies

Credit reference - a financial institution referee provided by an applicant

Customer identification - a customer needs to provide a copy of their drivers licence when they return the executed documents. NB - not applicable for public companies or government entities

Direct Debit - the standard method of making monthly payments under the lease agreement

Financials required? - for applications over $35,000 ex GST, an applicant's finalized accounts (Balance Sheet, Profit & Loss and notes to the accounts), for the last two financial years, are required.

Insurance - a customer must insure any financed equipment against all loss or damage of any kind whatever and however caused

Legal entity - the legal name of a business. For example, ABC Services Pty Ltd. NB - An applicant must apply for credit under their legal name.

Payment by direct credit - once a transaction is settled and the channel partner has supplied a tax invoice for the amount financed, payment will be made within 24 hours by direct credit to the Channel Partner's nominated bank account

Privacy consent - all Directors of Pty Ltd companies, Sole Traders and Partners will need to sign a privacy consent to enable information to be obtained about the applicant from credit reporting agencies

Request for additional information - originates from financier who needs further information from the applicant to assist with the credit review

Settlement - a transaction is settled on receipt of all the relevant lease documents, including the Certificate of Acceptance, which are correctly signed and witnessed

Trading Name (or Trading As) - the trading name under which a lessee is doing business For example, ABC Services.

Trade reference - trading partner referees ie an applicant's major suppliers (creditors), to determine the applicant's payment practices. This is a standard requirement for all non-government entities and non-public companies.

Selling leasing with ease

Most customers don't ask about finance. Why should I recommend leasing?

Leasing gives the customer another option that may suit them better than purchase and may speed up your sales negotiation. No capex is required, only approval for a monthly payment. Similar to renting a mobile phone, leasing IT equipment has the benefit of being able to upgrade when your customer wants to.

Many customers have a finance facility with their own bank or financier. Why should I recommend leasing?

Offering leasing allows your customers an easy and convenient to do business with you. A total finance solution allows you to stay in control, with the potential of ongoing repeat business.

Many customers want to own so why should I recommend leasing?

Customers have the option to purchase equipment at the end of the lease term. In addition, leasing removes the risk of owning obsolete or unsuitable equipment and provides the opportunity to replace it with the latest technology.

Sometimes a customer says they own everything and that they don't lease. How can I deal with this?

Almost certainly they will be leasing or renting something as part of running the business. For example, mobile phone, office or warehouse space, copier, car, electricity, plants. Simply ask them how they acquire some of these obvious items.

What is a good way of demonstrating to a customer that leasing is cash flow friendly?

Leasing allows you to pay affordable monthly payments and spread the equipment cost over its useful life. Purchase means that you are paying for 3 or 4 years use up front. Would you pay an employee's salary, 3 years in advance?

What are the end of term options if I lease? Do I own the equipment?

You can make an offer to purchase some or all of the equipment if you want to own it. However you also have a number of other options that may help you better manage change.

For example:

  • Continue to lease some or all of the equipment for a further period or
  • Trade up some or all of the equipment, to new equipment or
  • Return some or all of the equipment…with no further obligations

How will leasing help me sell more?

It is easier to sell a "payment" than a "price". An affordable monthly payment takes the focus off a large capital outlay and can eliminate the pressure to discount. If a customer purchases it may be 4 or 5 years before you get another sale. With leasing you have an opportunity to sell them replacement equipment in 3 years or earlier.

How does leasing help me when the customer doesn't have the capital to purchase my solution?

If the customer has to get capital approved or has to wait for next year's budget, it delays your sale and makes it harder to get your targets. Leasing is an operating expense and generally requires a lower level of authority to approve it, which may speed up the sale and get you closer to your targets.

How does leasing help my cash flow?

Running 30-day accounts is costly and time consuming to administer. If accounts aren't paid on time, the margin is eroded by the cost of carrying the debt. Leasing means you get paid by direct credit very quickly and debtors and 30-day accounts can be eliminated. No risk, no loss of margin and a boost to cash flow.

How does leasing help me to increase the size of my sale?

Leasing gives you the ability to bundle hardware and "soft costs" into a single monthly payment. A few dollars extra per month compared to a capital outlay, is also a great "up selling" strategy, resulting in larger sales.

How can leasing shorten my sales cycle?

When customers purchase and the equipment has to be depreciated, it is often 4 or 5 years before you can sell them replacement equipment. Leasing gives you the means to replace equipment during, or at the end of the agreement, bringing sales forward as the customer has no obligation to keep or own the equipment.

How can leasing help me sell more equipment upfront?

Any organisation with a recurring annual IT budget can acquire approximately 2.5 times more equipment upfront, with leasing compared to purchase (*Based on a 3 year term)

How can depreciation prevent me from selling the customer new equipment?

With rapidly depreciating equipment the book value often exceeds the market value. In this instance, organisations are often forced to retain equipment beyond its useful life with some adverse consequences.

For example,

  • You are denied a sale
  • The customers productivity and efficiency may suffer
  • If the customer is forced to sell the equipment to make way for new, they incur a loss

Recommending leasing can avoid these costs and risks.

How do I respond when the customer asks me the interest rate?

A lease agreement is a fixed fee for usage of the equipment for a fixed term. It is like a mobile phone rental or office rental. It is not a loan, like a finance lease or hire purchase and as such doesn't have an interest rate.

What's the difference between an operating lease or rental and a finance lease?

With an operating lease or rental there is no residual risk ie you have no obligation to pay a pre-set residual value at the end, as you do with a finance lease. By leasing you can return the equipment and replace it with new, either during or at the end of the agreement.

Why should a customer lease equipment, rather than buy it?

Leasing technology equipment makes economic sense. It gives you use of the equipment for as long as it's useful to you. Rather than paying for three or four year's use up front, as you do when you buy, you spread the payments over the useful life of the equipment. Also you can expense the payments and you have the flexibility to acquire the latest technology when you need to.

How popular is equipment leasing?

Computer leasing began over 50 years ago. Organisations have been leasing or renting copiers for decades. PABX's have been rented since the early part of last century. Mobile phones have been rented for nearly 20 years - most people do it without thinking twice about it. Leasing technology is a sound, cost effective business strategy, freeing valuable capital to generating more profitable returns for the business.



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